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Reserve a Room in the Library: Reserve Library Rooms

This guide is intended to help students, faculty, etc., in the process of reserving a room in John U. Tomlinson Library.

How to Reserve a Study Room

Please either contact Kawna Safford at 970.248.1406 (ksafford@coloradomesa.edu),

OR go to the Circulation Desk (1st floor),

OR use the online request form via https://docs.google.com/forms/d/1_2Yt5EJ3bW5Yb8V-xTyjePMhRoLiu_2R9QfPhsss-Ek/viewform?edit_requested=true

and be prepared to provide the following information:

1.  Topic of study for which the room will be utilized.

2.  Your name.

3.  Time frame for which you wish to reserve the room.

4.  Date you wish to use the room.

5.  Maximum # of people you expect to be in the room.

For Same Day Reservations, you may also use the scheduling panel located next to the room.
 

 If you do not receive a response back indicating which room you have been assigned, then your request was not received and you should place the request by phone (# above).            NOTE:    Requests are processed Monday-Friday (from approximately 8AM-3PM), only.

How to Reserve Computer Classrooms

These rooms may only be reserved by either university faculty, or staffThe following is intended to help those who wish to reserve the  two computer classrooms in Colorado Mesa University's John U. Tomlinson Library.  Each room seats 34 (max) and has a computer station for each participant, as well as a computer at the front of the room for the presenter.  A faculty and/or staff member must be present at all times during the use of the room.   These rooms are in high demand and should not be used for classes or meetings which do not require use of the equipment.

Scheduling and Use Policy

These technology-oriented instruction rooms are designed to support the specific needs of faculty and staff.   To ensure these needs are met, the following policies and procedures are in effect:

Scheduling:

The rooms are scheduled by the Administrative Assistant in the Library Director's office at 248-1406.  All inquiries about scheduling should be handled through that office.  Scheduling requests should be submitted as far in advance as possible (preferably at least one week ahead).   Faculty or staff who have specific need of the technology in the room may schedule the facility.   A faculty and/or staff member must be present at all times during the use of the room.  Students may not schedule the room.  The rooms are not intended to be scheduled on an ongoing basis (i.e. every Monday/Wednesday/Friday from 8:00-9:00).   Also the rooms must be scheduled only during the hours in which the library is open.

 Please contact Kawna Safford at 970-248-1406 and be prepared to provide the following information:

1.  Class Name, or Topic of Discussion for which the room will be utilized.

2.  Your name.

3.  Date you wish to use the room.

4.  Time frame for which you wish to reserve the room.

5.  Maximum # of people you expect to be in the room.

 

Use Policies:

1.  No food or drink is allowed in the rooms.

2.  The scheduler of the room is responsible for enforcing the no food or drink policy during their session(s), and ensuring class participants treat the equipment properly.

3.  New users may contact Media Services for an orientation and training session.   This session takes about a half hour.

4.  Information Technology is responsible for maintaining the equipment in the room.   If you need assistance, please contact the IT Help Desk at 248-2111.  Do not change, remove, or modify any equipment in the room without permission.

5.  If the user has special requirements for the computers in the room, such as special software or network access requirements, IT should be contacted in advance of the use of the room.

6.  The rooms are kept locked for security reasons.  Go to the Circulation Desk or see the Administrative Assistant in the Director's office and ask that the door be unlocked.  The faculty/staff person who reserved the room is responsible for locking it.

7.  Anyone using the audio conferencing system in a long distance setting will need their own access code.

Note:   If you wish to have one of the Librarians present a program on how to use the library, please contact Anne Bledsoe (970.248.1805, aknipe@coloradomesa.edu), FIRST.

 

If you wish to submit your request via Email, send all the above information to ksafford@coloradomesa.edu(Please note that this option is only to be used when requesting a room at least 2 working days in advance.)  If you do not receive a phone call back indicating which room you have been assigned, then your Email was not received and you should place the request by phone (# above).

Revised 09/23/15.